How to Show & Manage Tasks in Outlook Calendar

Apply our detailed procedure right away

4 min. read

Updated onOctober 4, 2023

updated onOctober 4, 2023

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Key notes

If you’re on a busy schedule, it’s important not to miss any important tasks or events. This is why many wonder how to show tasks on the Outlook calendar.

Missing an important event can be detrimental, so it’s essential to know how to manage your tasks in Outlook, and this guide will show you how to do it.

Why can’t I see tasks on the Outlook calendar?

Set the default calendar in Outlook

Did you know you candownload Outlook calendar? Yes, and you can use this feature to export and transfer your data quickly.

How do I show tasks on the Outlook calendar?

Move them to the Calendar manually

This is all possible thanks to the Calendar Board feature in Outlook. If you want to learn more, we have a great guide on makingOutlook calendar private, so be sure to check it out.

In case you prefer public calendars, check our guide on how toadd a public folder calendar to Outlook.

Keep in mind that sometimesOutlook crashes when opening calendar, but we have a dedicated guide that can help you with that.

Integration with Microsoft To Do

Although Outlook and Microsoft To Do are integrated, this isn’t perfect, and there is a place for improvement.

Microsoft To Do is available in Outlook and can be accessed on both desktop and web versions. You can alsocreate a task from an emailand check it under To Do tab on Outlook.

If needed, you can sort tasks by clicking onTasksand selecting theHomedrop-down menu.

This can be quite useful since it allows you to create tasks, delete them and add them easily to your calendar. However, To Do doesn’t automatically add your tasks to the calendar, as many would think.

Instead, you have to manually do that for every task you want to add to your task list. This can be a good or a bad thing, depending on how you use it.

Keep in mind that you might encounter issues with the service because few have reported thatMicrosoft To Do is not syncingproperly.

We love this method, but we hope there will be an option for a complete calendar and To Do synchronization.

As you can see, it’s easy to show tasks on the Outlook calendar, but unfortunately, you can’t automatically show all of your tasks. Instead, you will have to add them to your to-do list manually.

For those with multiple accounts, you can enable theview multiple calendars in Outlookfeature to display all your tasks at once.

In case you want to learn more, we have a great guide on how toassign tasks in Microsoft To Do, so be sure to read it.

And if you ever change your mind and want to keep completed tasks tucked away, check out our guide onhiding completed tasks in Outlook.

Have you ever used Outlook with Microsoft To Do? Tell us more about your experience in the comments below.

How to Show & Manage Tasks in Outlook Calendar#

Why can’t I see tasks on the Outlook calendar?#

Set the default calendar in Outlook#

How do I show tasks on the Outlook calendar?#

Move them to the Calendar manually#

Integration with Microsoft To Do#