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How To Setup and Update Signature in Outlook

Note that it’s simple to update Outlook signatures on any platform

5 min. read

Updated onOctober 4, 2023

updated onOctober 4, 2023

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Key notes

Your email signature is a simple method to verify who you are and quickly present your business information.

It acts as a virtual business card containing all your relevant information and adds acustomized touch to each email you send.

You may also ensure that your emails are always correctly closed by using signatures in Microsoft Outlook.

It is simple to update your Outlook signature on any platform (Windows, Mac, and web), and here’s how to do it.

Quick Tip:

Adobe Acrobat Pro is a cross-platform application that may be used to update or create new signatures. Digital signatures can be created and saved for future use.

Furthermore, if the signature is not valid, you will be notified and given the option to modify or update it as needed. Adobe Acrobat Pro has other utilities that can assist you with digital signatures and other PDF files.

Adobe Acrobat Pro

What can signatures contain in Outlook?

You may include text, images, alogo, your electronicbusiness card, or even a picture of your handwritten Signature in your Outlook signature.

The Outlook signature setup may be configured to add signatures to all outgoing messages automatically, or you can design your signature and add it to messages as needed.

How to set up a signature in Outlook?

To manually add the signature, do the following:

IfOutlook is not inserting your created signature, make sure to check out our comprehensive guide on this issue.

Alternatively, take a look at how toget your signature backif it keeps disappearing in Outlook.

How do I update the Signature in Outlook?

On Windows:

You can also follow these steps to add a new signature in the Outlook app. But before selecting a signature in theSignaturessection, you must select theNewoption.

On Mac:

The above steps demonstrate how to change the signature in Outlook Mac or any other device based on macOS.

On Web version:

Outlook Web Access (OWA) is a browser-based way to access your Microsoft Outlook email. You can access and change your signature from your browser using this version of Outlook.

Why can’t I change my Outlook signature?

Maybe you can’t add a signature because your existing Outlook profile is corrupted. The easiest fix is to start over with a new profile and see whether you can update the signature in Outlook 365. Verify that the signature option is enabled and working correctly.

Additionally, Outlook’s signature choices let you change the balance and aesthetic of your emails. That is why it is so important to customize it carefully.

When you begin a new, empty email message in Outlook, the signature should immediately display if you set up each email account with a default one.

If you’re looking forthe best signature apps for Windows, check out our article, which includes apps like Soda PDF.

To grow your business and stay in touch with the clients, you may put your contact information in your Signature.

Consequently, changing your signature might change how the target is affected. You should thus sometimes change your signature for this reason.

How To Setup and Update Signature in Outlook#

Adobe Acrobat Pro#

What can signatures contain in Outlook?#

How to set up a signature in Outlook?#

How do I update the Signature in Outlook?#

On Windows:#

On Mac:#

On Web version:#

Why can’t I change my Outlook signature?#