How to Keep Outlook’s Calendars Selected

Combine your calendars in Outlook with these few tweaks

5 min. read

Updated onOctober 4, 2023

updated onOctober 4, 2023

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Did you know Outlook has a calendar associated with your default mail account? The more accounts you have, the more calendars you have in your view.

Instead of switching from one calendar to another, you can connect your default calendar to your main account or merge your calendars to a single view. We will show you how to achieve this.

What is the default calendar in Outlook?

The default calendar in Outlook is the one that comes with the email address that you first signed in with. Here, you can create your own appointments and meetings, which will be displayed in this calendar.

When you create more accounts, your default calendar will always appear when you open it, but you can always change these settings.

How do I reset my Outlook calendar to the default view?

As you keep adding events to your calendar, it can become messy or disorganized. That’s why you may need to reset your calendar settings to the default view.

However, this is not the only reason. You may find that yourcalendar items are not syncingor saving when you populate it. This can cause you to miss out on important calendar events. Deleting every single appointment can be a hassle, so resetting it is the way to go.

Aside from resetting Outlook to default view, you can also change your default calendar to reflect the one you use the most, and below is how to go about it.

How can I set and change the default calendar in Outlook?

The above steps apply to all email protocols, including Exchange, IMAP, and POP3.

Having a long list of calendars can be confusing. You may be getting meeting requests, but if you’ve not set the default calendar in Outlook to your work or school email, you may fail to check on these emails.

That’s why we recommend merging calendars to increase your productivity. This will provide more insight into your free and busy time so you can avoid booking more than one meeting at the same time, and below, we show you how to go about it.

How do I merge calendars in Outlook?

Your calendar screen will now display all your calendars in one place, side-by-side, but they will not be combined. To view them in one place, you’ll have to export your calendar items from separate mail profiles to merge them.

It’s important to note that the Overlay feature is only available in newer versions of Outlook from 2007 upwards. Users may have to export their data files manually for the older versions.

When you need to jump from one calendar to the other, it can become annoying trying to select the correct one every time you want to sign an appointment or send an invitation.

Furthermore, you may find that yourOutlook app hangs when switching calendars. Luckily, exporting will keep the calendars you frequently use in one view.

It’s generally a good idea to follow this process to avoid losing or switching over calendar events. It takes just seconds, so it’s worth doing if you use multiple calendars in Outlook frequently.

You may also be interested inhiding calendar detailsfrom your colleagues or keeping your calendar events private, so check out our article on how to go about it.

Hopefully, this article has helped you to keep Outlook’s calendars selected and merge them. If you have any additional questions or recommendations, please comment below.

How to Keep Outlook’s Calendars Selected#

What is the default calendar in Outlook?#

How do I reset my Outlook calendar to the default view?#

How can I set and change the default calendar in Outlook?#

How do I merge calendars in Outlook?#

How to Keep Outlook’s Calendars Selected

What is the default calendar in Outlook?

How do I reset my Outlook calendar to the default view?

How can I set and change the default calendar in Outlook?

How do I merge calendars in Outlook?