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How to Customize Captions in Teams Meetings

The feature arrived in the preview

2 min. read

Updated onOctober 4, 2023

updated onOctober 4, 2023

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Are you a Microsoft 365 Insider? If so, you’re in for a treat as Microsoft Teams unveils a new feature allowing users to customize Teams meetings’ captions. This update aims to enhance inclusivity and accessibility by providing real-time transcriptions of meeting conversations.

The newly introduced Captions settings pane in Teams empowers users to customize various aspects of captions during meetings. One can now adjust the font color and size, increase the number of displayed lines, and even change the positioning of the captions within the Teams window.

Users can also scroll through the most recent captions, making it easier to refer back to specific points in the conversation.

Wondering if you can customize captions just yet? Microsoft says that the feature has just arrived in preview, meaning that it’ll take time to arrive in general availability. If you’ve joined the Preview Insiders channel, follow these steps to customize captions in Teams meetings

How to customize captions in Teams meetings?

How to customize captions in Teams meetings?

  1. During a Teams meeting, click onMorein the meeting controls menu.

  2. SelectLanguage and speechfrom the dropdown menu. Turn on thelive captionsoption.

  3. ACaption settingsmenu will appear at the bottom of the screen.

  4. Click on the gear icon (⚙️) in the captions box, then selectCaption settings.

  5. In theCaption settingspane, you can customize the spoken language, the caption language (available with Teams Premium), colors, height, position, and font size.

  6. ClickApplyorSaveto confirm your settings.

In case you want toadd customized stickers to your Teamsconversations, read this guide to know the steps.

Speaking of Teams, there’s also a next-gen version of the app coming soon to general availability. Dubbed collectively asTeams 2.0, Microsoft promises that the new app will consume less energy but boot up faster. Exciting, isn’t it?

Have you tried customizing captions in Teams meetings? Let us know in the comments!

More about the topics:Microsoft Teams

Rafly Gilang

Rafly is a journalist with growing experience, ranging from technology, business, social, and culture. A holder of the Romanian government scholarship, his writing has been published in several local and national publications.

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Rafly Gilang