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Export Emails from Outlook to Excel: 3 Easy Ways
3 min. read
Updated onOctober 4, 2023
updated onOctober 4, 2023
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Key notes
While it may not exactly be themost popular email clientout there, Outlook is very adaptable and constantly updated, making it very reliable.
Of course, one aspect about Outlook, and other email clients for that matter, is that many people are curious about how you can locally store the emails from it.
While Microsoft Outlook may already store the emails locally on your PC as a PST file, it isn’t all that accessible.
Opening a PST file isn’t easy, as you need Outlook to open it or another third-party tool specialized in email conversion, recovery, and management.
Can you export emails from Outlook to Excel?
Yes, there is an option to export emails from Outlook to your Excel spreadsheet in a few clicks. You can perform this action from your Excel files easily and we explained it below.
So, you should remember that the only thing transferred from Outlook into anExcelspreadsheet will be the data itself, and the basic links and other elements like formatting will be lost. Thus, the operation isn’t exactly foolproof.
How do you export emails from Outlook to Excel?
1. Download Outlook emails to Excel using Import / Export
If you need to see your Outlook emails on Excel spreadsheets, you can easily do this with the Import/Export function in your file. The steps below shows you how.
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OpenMicrosoft Outlook.
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PressFile.
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SelectOpen and Export.
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ClickImport/Export.
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ChooseExport to aFile.
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ClickBrowse.
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Setthefiletype asCSV.
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ChecktheExport E-Mailmessages from folder option to open the Map Custom Fieldsdialog box.
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Add or remove the fields you need in the workbook.
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Select the location where you want yourfileto be saved
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Give the file a name for easier recognition
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SelectFinish
2. Download Outlook emails to Excel using Copy
3. Use a Microsoft Outlook Add-in
You can use Add-ins for Microsoft Outlook to make mail to Excel conversion far easier.
These programs usually have awizard-likeguide that needs following, and you will be done in no time.
One such example isKutools for Microsoft Outlook, which will allow you to perform the same process in just 2 or 3 steps.
How to export emails from Outlook to Excel with the date and time?
You can as well export the emails from Outlook to Excel by a date and time range, as exemplified in the steps below:
By following any of the tips mentioned above, you can efficiently use any spreadsheet you may receive via email.
If you want toimport Outlook contacts to your iOS device, read this guide to know the steps.
More so, these methods work with almost any program that can manage spreadsheets, not just Microsoft Excel.
Teodor Nechita
Eager to help those in need, Teodor writes articles daily on subjects regarding Windows, Xbox, and all things tech-related.
When not working, you may usually find him either at the gym or taking a stroll in the park, trying to find inspiration for the next articles he may write.
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Teodor Nechita
