Share this article
Improve this guide
4 Easy Methods to Compress a PowerPoint File
Microsoft Powerpoint has a built-in compression feature
4 min. read
Updated onOctober 4, 2023
updated onOctober 4, 2023
Share this article
Improve this guide
Read our disclosure page to find out how can you help Windows Report sustain the editorial teamRead more
Key notes
PowerPointis a great tool for business or even personal presentation and it’s been an option that many users have chosen.
Unfortunately, manyPowerPointpresentations can become huge due to the images, videos, graphics, or 3D models inserted.
One reason why this is not such a great thing is that it can be really difficult to share or upload such files.
If you are looking for ways to compress yourPowerPointfile, keep on reading. We have compiled a list of a few easy steps that will help you solve this in no time.
How can I compress a PowerPoint file?
1.Use WinZipto compress Powerpoint files
Compressing aPowerPointfile shouldn’t feel like a difficult process, especially when you are using a dedicated tool. One such great tool that we recommend you use isWinZip.
Some of the very useful features this software has to offer are sharing, editing, watermarking, or moving the files stored on your PC or in the cloud service.
Additionally,WinZipcan integrate itself into Dropbox, OneDrive, GoogleDrive, and more, which makes it easy to work on your documents directly from a ZIP file.
Due to its options that allow you to share, manage, protect, and even back up your files, this software is more than just a simple compression tool.
When it comes to adding new files to a zipped archive, the process is extremely simple. You can simply drag and drop any file you want from your device and the compression will take a few seconds.
It takes just a few clicks to useWinzip. After you downloaded it and installed it on your device, you will have to locate thePowerPointfile you need to compress, right-click on it and choose Zip from the menu.
Here are some of its key features:
”WinZip””Stop”Free”&aff_sub2=Native” current_url=”true” button_text=”Get it now” image=”https://windowsreport.com/wp-content/uploads/2017/11/WinZip-button-210×160.png”]
”WinZip”
2. Convert your file to PDF to reduce PPT file size
Converting your file toPDFwill significantly reduce its size. This happens because in the PDF compression process, all the images will be reduced in size, and the video or media files will be removed.
It can happen that not all the elements in your presentation will convert to the PDF file properly, so make sure to keep this in mind as well.
3. Compress files in Powerpoint
-
Open Microsoft Powerpoint.
-
Next, select theInfo tab.
-
Open theCompress Mediamenu.
-
Choose acompression file size(Full HD 1080p, HD 720p or Standard 480p).
-
Save the file to your PC.
The default video compression available inPowerPointdoes a really great job at compressing PPT files. This built-in compression feature can reduce the PPT file size by over 6x.
4. Use an online PDF compression tool
If you don’t feel confident in compressing yourPowerPointfile by yourself, there are no worries. Fortunately enough there are plenty of online tools you can use in order to do this.
Most of these tools are very easy to use, with some simple instructions to follow. Usually, al you need to do is select your file, upload it on the website, wait for the compressing process to finish, and download it at the end.
One advantage of using an onlinebrowser-basedtool is that by doing that you will avoid using your computer’s resources, and instead, make the entire process online.
We do recommend you check the website’s security and privacy and make sure your antivirus is activated and your device is protected.
Taking into consideration that you will be downloading the file over the Internet, is better to take some extra protection steps.
This is all. We hope one of our suggestions helped you learn how to easily compress your PowerPoint file without spending too much time.
If you have additional questions or suggestions, please let us know in the comments section below.
More about the topics:file compression,Powerpoint guides
Milan Stanojevic
Windows Toubleshooting Expert
Milan has been enthusiastic about technology ever since his childhood days, and this led him to take interest in all PC-related technologies. He’s a PC enthusiast and he spends most of his time learning about computers and technology.
Before joining WindowsReport, he worked as a front-end web developer. Now, he’s one of the Troubleshooting experts in our worldwide team, specializing in Windows errors & software issues.
User forum
0 messages
Sort by:LatestOldestMost Votes
Comment*
Name*
Email*
Commenting as.Not you?
Save information for future comments
Comment
Δ
Milan Stanojevic
Windows Toubleshooting Expert
Before joining WindowsReport, he worked as a front-end web developer. Now, he’s specialized in Windows errors & software issues.
